Office Manager

At 1oT, we're making global IoT connectivity simple. While our platform helps businesses connect devices around the world, it's our people who make it all happen.

We're looking for a proactive and people-oriented Office Manager who enjoys creating great workplace experiences. You'll keep our offices running smoothly, support our People & Culture initiatives, organize memorable events, and work closely with our People & Culture Manager to make 1oT an even better place to work.

This is a role for someone who enjoys variety and isn't afraid to roll up their sleeves. One moment you'll be arranging travel for colleagues, the next you'll be coordinating interviews, planning a company event, welcoming a new team member, or coming up with ideas to improve office life. If you enjoy taking ownership, making things happen, and creating a workplace where people love to be, you'll fit right in.

Number of vacancies

1

Deadline for applying

07.09.2026

Job location

Tallinn, Estonia

Work assignments

  • Keep our Tallinn headquarters running smoothly while supporting the day-to-day needs of our Tartu office.
  • Manage day-to-day office administration, documentation, meeting coordination, vendor relationships, and procurement of office supplies, furniture, and equipment.
  • Organize business travel and support employees with travel arrangements.
  • Take ownership of our occupational health & safety activities, ensuring required documentation, workplace inspections, risk assessments, training coordination, and compliance-related tasks are kept up to date.
  • Support our People & Culture Manager with day-to-day People & Culture activities, such as coordinating interviews, scheduling meetings, preparing onboarding activities and assisting with other People initiatives when needed.
  • Help organize company events, celebrations, team-building activities, and other employee engagement initiatives.
  • Support our People & Culture Manager in creating a positive employee experience by helping improve office life and bringing new ideas to life.
  • Support internal communication and help coordinate various company initiatives.
  • Coordinate the remaining office improvement projects and help ensure our workspaces continue to evolve.

Work experience

  • Have 2+ years of experience in an Office Manager, Office Coordinator, Administration, or similar role.
  • Are highly organized, proactive, and take ownership of your work.
  • Love creating a welcoming and enjoyable workplace where people can do their best work.
  • Are a genuine people person with excellent communication and interpersonal skills.
  • Enjoy collaborating with different teams and supporting others.
  • Have experience coordinating occupational health & safety activities.
  • Are comfortable rolling up your sleeves and switching between planning and hands-on execution.
  • Can comfortably manage multiple priorities without losing attention to detail.
  • Have strong problem-solving skills and don't wait for someone else to take the initiative.
  • Are interested in People & Culture and enjoy supporting employee experience initiatives.
  • Enjoy thinking beyond day-to-day tasks and bringing new ideas to improve how we work.
  • Have experience organizing company events or internal initiatives.
  • Have excellent written and spoken English and Estonian.

Language skills

English, Estonian

Company/organization offers

  • Meaningful work with global impact - we're helping shape the future of IoT connectivity.
  • The opportunity to make a real impact on both our workplace and employee experience.
  • Plenty of opportunities to learn, grow, and take ownership.
  • A collaborative, ambitious, and international team that's always ready to support one another.
  • Sports and wellness compensation, paid health days, and paid reservist training leave.
  • Regular team events, and company celebrations.
  • A brand-new office in the heart of Tallinn, where you'll help create an exceptional workplace experience for our team.
Administration/SecretarialInformation Technology
  • Work time: Full time work
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